Registrar

Official NGTC Transcripts

The transcript fee is $10 (per copy requested)

To order an official transcript select one of the 3 options:

1. Order using BannerWeb

• Current Students
  • Log into your BannerWeb SSO account using the Okta Dashboard. Your Username is your email address.

2. If you no longer have BannerWeb access or are alumni you will need to use Parchment complete your transcript request. Available here. 

To check the status of your order, please login at https://www.parchment.com/ and click “track” on the bottom right of your transcript tile.

Please note: NGTC has appointed Parchment to accept online transcript requests and is no longer accepting transcript requests via fax, email, in person, etc. Transcripts will not be released for a student whose record indicates a financial or document obligation.

Expedited Official Transcript Request

Same Day Transcripts are not issued on NGTC New Student Registration Day, the days grades are recorded each term, when the database is closed for maintenance, or the first day of class each semester.

For a $25 fee (per copy requested), the Registrar’s office can provide same-day service for Official Transcripts. To request same-day service:

• Download the Same-Day Request for Transcripts (pdf)
• Be certain to include the number of copies requested and calculate the total amount of your payment.
• Same-day requests for transcripts require in-person delivery of completed forms and payment to the Registrar’s Office (Clegg Building on the Clarkesville campus) between 7:30am and 5:00pm, Monday through Thursday.
• Printed transcripts will be available within one hour from the Clarkesville receptionist in the Clegg Building Lobby.
• Photo ID is required for the pickup of transcripts.
• Make checks or money orders payable to NGTC. (Exact change in cash is accepted.)

Unofficial NGTC Transcripts

It is easy to obtain an unofficial Transcript if you are a current student:

• Current Students
  • Log in to BannerWeb SSO by first visiting the Okta Dashboard
  • Your Username is your email address.
  • Go to: Student Services & Financial Aid → Student Records → Unofficial Transcript
  • Select All Levels and Student Transcript Unofficial from the dropdown menu
  • Click Submit
• Alumni
  • ​Log into BannerWeb
  • Select Enter Secure Area
  • Your User Name is your nine-digit student ID number
  • Your Pin is your birthdate in the MMDDYY format
  • Go to: Student Services & Financial Aid → Student Records → Unofficial Transcript
  • Select All Levels and Student Transcript Unofficial from the dropdown menu
  • Click Submit

Official GED Transcripts

GED transcripts are processed by the TCSG State Office in Atlanta. If you earned your GED in Georgia, visit the TCSG GED website for more information.

The Registrar’s Office can verify enrollment after the drop/add period for each term has ended.

1. Download the Request for Enrollment Verification Form (PDF)
2. Submit the completed form to the Registrar’s Office by:
   • Email: registrar@northgatech.edu
   • Fax: 706.754.7777
   • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA  30523
   • In Person: Deliver to the front desk of any NGTC campus

Auto Insurance Discount

Some insurance companies give discounts to students who maintain a certain GPA. If you are interested in obtaining discounts on your automobile insurance contact your insurance agent and ask for details. If your insurance company does provide discounts please do the following:

1. Complete all sections of your insurance company’s form for “policyholder” and “student”.
2. Include your Student ID number and a way to reach you if we need further information.
3. Submit the form to the Registrar’s Office by using one of the following methods:
   • Email: registrar@northgatech.edu
   • Fax: 706.754.7777
   • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA 30523
   • In Person: Deliver to the front desk of any NGTC campus

Loan Deferment Request

1. Complete all required sections of your loan provider’s form for “borrower” or “student”.
2. Submit to the Registrar’s Office by:
   • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA 30523
   • In Person: Deliver to the front desk of any NGTC campus
   • Email or fax submission is not available for loan deferments as the original form with your signature is required by law.

After consulting with your advisor, apply for graduation during the first two weeks of your final semester:

Apply For Graduation

Notes:

• Associate’s Degree and Diploma students are assessed a nonrefundable $40.00 graduation processing fee and are eligible for participation in commencement.
• Technical Certificate of Credit students are not assessed a fee.
• For commencement details, monitor your NGTC student email account.
• For commencement questions, contact Dr. Fran Chastain at fran.chastain@northgatech.edu

1. Download the Request for Replacement Diploma Form (PDF)
2. Submit the completed form with check or money order for $25.00 to the Registrar’s Office by:
   • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA  30523
   • In Person:  Deliver to the front desk of any NGTC campus

* Please allow 10 business days for processing.

To withdraw from courses, please use the Student Initiated Course Withdrawal Form.

• You will need your single-sign-on username and password to access the course withdrawal form.

For assistance, please contact:

Kelsey McIntire
Registrar
Phone: 706.754.7768
Email: kmcintire@northgatech.edu

Your records are protected under the Family Educational Rights and Privacy Act (FERPA).

If you would like to authorize another person to have access to your records:

1. Download the Information Release Authorization Form (PDF)
2. Submit the completed form to the Registrar’s Office by:
   • Email: registrar@northgatech.edu
   • Fax: 706.754.7777
   • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA  30523
   • In Person: Deliver to the front desk of any NGTC campus

College-Level Examination Program (CLEP) credit will be awarded to students in subject areas with an equivalent NGTC course who meet the College Board’s current Credit-Granting Recommendations.  Official test scores must be mailed directly from the College Board to the Office of the Registrar at NGTC. However, credit will not be granted for the general exam. For details visit http://clep.collegeboard.org/ or email registrar@northgatech.edu with particular exam/course questions.

Advanced Placement (AP) credit is typically accepted for equivalent degree-level coursework. Students who receive a score of three (3) or higher on the College Board Advanced Placement (AP) test will be awarded credit for the corresponding NGTC course. Official test scores must be mailed directly from the College Board to the Office of the Registrar at NGTC. For details visit http://apcentral.collegeboard.com/home or email registrar@northgatech.edu with particular exam/course questions.

NGTC offers exemption exams for some diploma and certificate-level coursework. Monitor your student email for the dates of exemption exams each term.

1. Download the Application for Exemption Credit Form (PDF)
2. Schedule the exam and pay the fee
3. Take the exam

The instructor will send the completed form to the Registrar’s Office to enter any earned exemption credit.

Prior Learning Assessment (PLA) credit may be awarded when the student requests an exception to the established time limits for a course or courses that have been successfully completed outside the course validity periods set forth in the NGTC College Catalog. A separate application is required for each PLA request.

1. Download the Application for Prior Learning Assessment form
2. Complete the top section of this application and submit the form to the receptionist on any NGTC campus.
3. Monitor NGTC student email account for a notification from the Academic Affairs Department of the PLA review date, location, and any required materials.

The Academic Affairs Department will send the completed form to the Registrar’s Office to enter any earned PLA credit.

To be approved as a transient student, you must be in good academic standing. The course(s) you wish to take must be required for the completion of your current NGTC major. You must have fulfilled any prerequisites. Requests for transient status must be submitted at least one month prior to the beginning of the transient term.

To apply to take transient courses:

• Online at another Georgia Technical College:
  • Visit https://gvtc.tcsg.edu
• In-Person at another college:
  1. Download the Transient Permission Request Form (PDF)
  2. Submit the completed form to the Registrar’s Office by:
     • Email: registrar@northgatech.edu
     • Fax: 706.754.7777
     • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA 30523
     • In-Person:  Deliver to the front desk of any NGTC campus