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Registrar

Registrar

Where Do I Start?

The Office of the Registrar is the official record keeper of NGTC, including the maintenance of student records and transcripts, oversight of registration, and final checkpoint for graduation.

Office of the Registrar

If you have additional questions, please contact:

registrar@northgatech.edu

More information about Advisement. Registration, and Banner FAQs:

Advisement & Registration
Student Resources

Forms

Order a transcript based on your student type:

The transcript fee is $10 (per copy requested).

  • Current Students
    Log into your myNGTC Experience account using the Okta Dashboard. Your Username is your email address.
  • Former Students with No Access to myNGTC Experience
    Use Parchment to complete your transcript request. Available here.

To check the status of your order, please login at https://www.parchment.com/ and click “track” on the bottom right of your transcript tile. If you have questions about your transcript order, refer to this FAQ list [PDF] first.

Please note: NGTC has appointed Parchment to accept online transcript requests and is no longer accepting transcript requests via fax, email, in person, etc. Transcripts will not be released for a student whose record indicates a financial or document obligation.

Unofficial NGTC Transcripts

You may access an unofficial transcript if (1) you are a current student or (2) you were an enrolled student within the last two prior semesters. Student accounts are deactivated after a lack of enrollment for two consecutive semesters and access to unofficial transcripts is not provided.
  • Current Students
    • Log in to myNGTC Experience by first visiting the Okta Dashboard
    • Your Username is your email address.
    • Go to: Student Services & Financial Aid → Student Records → Unofficial Transcript
    • Select All Levels and Student Transcript Unofficial from the dropdown menu
    • Click Submit

Official GED Transcripts

If you passed the GED test or HiSET exam in Georgia, you should request an official transcript or a diploma from DiplomaSender. For additional informaiton, visit the TCSG GED website.
Official Test Score Report

The Test Score Report fee is $10 (per copy requested). Allow 1-5 business days for processing.

Official transcripts include your placement test scores. If you did not attend NGTC but took placement tests or if you only wish to request test scores, follow the instructions below:

Expedited Test Score Request

Expedited Test Scores are NOT available when myNGTC Experience is down for system updates

For a $25 fee (per copy requested), the Registrar’s office can provide same-day service for Test Score Requests. To request same-day service:

    • Download the Same-Day Request for Test Score Reports Form (PDF) [PDF, 78.45 KB] [PDF, 78.45 KB]
    • Be certain to include the number of copies requested and calculate the total amount of your payment.
    • Same-day requests for test score reports require in-person delivery of completed forms and payment to the Registrar’s Office (Clegg Building on the Clarkesville Campus) between 8 AM and 5:00 PM, Monday through Thursday.
    • Printed test score reports will be available within one hour from the Clarkesville receptionist in the Clegg Building Lobby.
    • Photo ID is required for pickup of transcripts or test score reports.
    • Make checks or money orders payable to NGTC. Exact change in cash is accepted. Credit card payments can be made at the Cashier’s desk in Mobley.

The Registrar’s Office can verify enrollment after the drop/add period for each term has ended.

  1. Download the Request for Enrollment Verification Form (PDF) [PDF, 107.26 KB] [PDF, 114.89 KB]
  2. Submit the completed form to the Registrar’s Office by:
    • Email: registrar@northgatech.edu
    • Fax: 706.754.7777
    • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA  30523
    • In Person: Deliver to the front desk of any NGTC campus
Auto Insurance Discount

Some insurance companies give discounts to students who maintain a certain GPA. If you are interested in obtaining discounts on your automobile insurance contact your insurance agent and ask for details. If your insurance company does provide discounts please do the following:

  1. Complete all sections of your insurance company’s form for “policyholder” and “student”.
  2. Include your Student ID number and a way to reach you if we need further information.
  3. Submit the form to the Registrar’s Office by using one of the following methods:
    • Email: registrar@northgatech.edu
    • Fax: 706.754.7777
    • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA 30523
    • In Person: Deliver to the front desk of any NGTC campus
Loan Deferment Request
  1. Complete all required sections of your loan provider’s form for “borrower” or “student”.
  2. Submit to the Registrar’s Office by:
    • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA 30523
    • In Person: Deliver to the front desk of any NGTC campus
    • Email or fax submission is not available for loan deferments as the original form with your signature is required by law.

After consulting with your advisor, apply for graduation during the first two weeks of your final semester:

Apply For Graduation

Notes:

  • Applications must be submitted at least 5 weeks before Commencement in order for the student’s name to appear in the ceremony’s printed program.
  • Associate’s Degree and Diploma students are assessed a nonrefundable $40.00 graduation processing fee and are eligible for participation in commencement.
  • Technical Certificate of Credit students are not assessed a fee.
  • For commencement details, monitor your NGTC student email account.
  • For commencement questions, contact the Registrar’s Office at registrar@northgatech.edu
  1. Download the Request for Replacement Diploma Form (PDF) [PDF, 88.82 KB] [PDF, 85.48 KB]
  2. Submit the completed form with check or money order for $25.00 to the Registrar’s Office by:
    • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA  30523
    • In Person:  Deliver to the front desk of any NGTC campus

* Please allow 10 business days for processing.

Change of Cell Phone Number Request

To request a change of your cell phone number you will need to log into the student intranet.

Change of Cell Phone Number Request Form

Before submitting a change of cell phone request, please verify your cell phone number on file.

  • Log into Academic History on the student intranet
  • User name is the first part of email before @ and the Password is the same as your email password
  • Verify phone numbers *Other is emergency contact number
Change of Address/Name/Phone Request
  1. Download the Request for Change of Address/Name/Phone Form [PDF, 79.07 KB] [PDF, 79.07 KB]
  2. Complete the form by providing your current information and the new information
  3. Print and sign the form
  4. For name changes, attach a copy of  a state driver’s license or state-issued photo ID in the correct name
  5. Return by:
    • Email: registrar@northgatech.edu
    • Fax: (706) 754-7777
    • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA  30523
    • In Person: Deliver to the front desk of any NGTC campus

Note: Withdrawal from a class may affect financial aid status AND expected completion date. You are strongly encouraged to speak with your Advisor and a NGTC Financial Aid Counselor.

To withdraw from courses, please use the Student Initiated Course Withdrawal Form.

  • You will need your single-sign-on username and password to access the course withdrawal form.

For assistance, please contact:

Pamela Segers
Registrar
Phone: 706.754.7768
Email: registrar@northgatech.edu

Your records are protected under the Family Educational Rights and Privacy Act (FERPA).

If you would like to authorize another person to have access to your records:

  1. Download the Information Release Authorization Form (PDF) [PDF, 91.83 KB] [PDF, 91.44 KB]
  2. Submit the completed form to the Registrar’s Office by:
    • Email: registrar@northgatech.edu
    • Fax: 706.754.7777
    • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA  30523
    • In Person: Deliver to the front desk of any NGTC campus

College-Level Examination Program (CLEP) credit will be awarded to students in subject areas with an equivalent NGTC course who meet the College Board’s current Credit-Granting Recommendations.  Official test scores must be mailed directly from the College Board to the Office of the Registrar at NGTC. However, credit will not be granted for the general exam. For details visit http://clep.collegeboard.org/ or email registrar@northgatech.edu with particular exam/course questions.

 

Advanced Placement (AP) credit is typically accepted for equivalent degree-level coursework. Students who receive a score of three (3) or higher on the College Board Advanced Placement (AP) test will be awarded credit for the corresponding NGTC course. Official test scores must be mailed directly from the College Board to the Office of the Registrar at NGTC. For details visit http://apcentral.collegeboard.com/home or email registrar@northgatech.edu with particular exam/course questions.

 

NGTC offers exemption exams for some diploma and certificate-level coursework. Monitor your student email for the dates of exemption exams each term.

  1. Download the Application for Exemption Credit Form (PDF) [PDF, 114.18 KB] [PDF, 113.63 KB]
  2. Schedule the exam and pay the fee
  3. Take the exam

The instructor will send the completed form to the Registrar’s Office to enter any earned exemption credit.

Prior Learning Assessment (PLA) credit may be awarded when the student requests an exception to the established time limits for a course or courses that have been successfully completed outside the course validity periods set forth in the NGTC College Catalog. A separate application is required for each PLA request.

  1. Download the Application for Prior Learning Assessment [PDF, 121.87 KB] [PDF, 121.87 KB] form
  2. Complete the top section of this application and submit the form to the receptionist on any NGTC campus.
  3. Monitor NGTC student email account for a notification from the Academic Affairs Department of the PLA review date, location, and any required materials.

The Academic Affairs Department will send the completed form to the Registrar’s Office to enter any earned PLA credit.

To be approved as a transient student:

  • You may not receive transient permission if you are a suspended student.
  • The course(s) you wish to take must be required for the completion of your current NGTC major.
  • You must have fulfilled any prerequisites.
  • Requests for transient status must be submitted at least one month prior to the beginning of the transient term.

To apply to take transient courses:

Transfer Credit Information

Once transfer credit has been awarded it may be viewed on your Unofficial Transcript in myNGTC Experience.

  1. Log in to myNGTC Experience
  2. Registrar Services → View Unofficial Transcript → Select All Levels and Student Transcript Unofficial from the dropdown menu; click Submit.
  3. Scroll to the bottom of the transcript to see transfer credit awarded.

Notes:

  • Official transcripts are required from all postsecondary institutions verifying a minimum grade of “C” in all courses for which the student is seeking transfer credit to his/her program of study.
  • Programs with competitive admissions may require a specific grade in defined courses.
  • Credit is awarded only in areas offered within the current curriculum of North Georgia Technical College.
  • A course accepted for credit has essentially the same content and is taught at a comparable or higher level as the course at North Georgia Technical College.
  • Transfer credit is not awarded for learning support courses.
  • All transferred courses must have the equivalent or higher number of credit hours.
  • All transferred courses will be transferred in at the highest level regardless of the level of the student’s chosen course of study.
  • There are time limits on validity of some coursework. (See below.)
  • The Registrar is responsible for final transfer credit approval.
  • The Office of the Registrar will normally award transfer credit for coursework taken at regionally accredited institutions, provided the above conditions are met and the student’s previous institution is in good standing with its accrediting body.
 

Transfer Credit From Non-Regionally Accredited Institutions

For coursework meeting the above conditions but taken at non-regionally accredited institutions, the student should complete the Transfer Credit Request form on the North Georgia Technical College website or in the Registrar’s Office.

  1. Download the Transfer Credit Request from Non-Regionally Accredited Institution Form [PDF, 383.94 KB]
  2. Submit the completed form to the Registrar’s Office by:
    • Email: registrar@northgatech.edu
    • Fax: (706) 754-7777
    • Mail: NGTC Registrar’s Office, PO Box 65, Clarkesville, GA 30523
    • In Person: Deliver to the front desk of any NGTC campus

Notes:

  • The Office of the Registrar and the Academic Affairs division determine on a case-by-case basis the transferability of courses based on the course curriculum standards and the qualifications of the faculty members who taught those courses. In cases where course equivalency is questioned, credit must be validated by examination.
  • If a course cannot be evaluated on course prefix and title, students have the right to submit to the North Georgia Technical College Registrar course descriptions from the transferring institution’s college catalog from the year the course was taken.
  • A student who presents credit for evaluation and transfer must be aware that the awarding of credit by North Georgia Technical College does not guarantee that institutions subsequently attended by the student will also accept those credits.
  • The applicant may be awarded credit for courses previously earned within the institution as applicable.
  • North Georgia Technical College reserves the right to rescind previously awarded transfer and exemption credit as warranted.

Time Limits on the Transferability of Courses are as Follows:

  • 4 years – all ACCT, ALHS, CIST CLBT, COMP, NAST, EMPS, HECT, MAST, PNSG, and PHAR courses.
  • 7 years – all BUSN courses. 
  • 10 years – BIOL courses and all occupational courses not listed above. However, if course content and competencies have changed significantly within the 10-year period, faculty may request that students validate skills or repeat a course.
  • No expiration – all general education/basic skills courses (ARTS, CHEM, ECON, EMPL, ENGL, HIST, MATH, MUSC, PHYS, PSYC, SOCI, SPCH); and courses used to satisfy elective credit requirements.

How To...

Check Final Grades

The process for checking your final grades is fairly simple. All you do is:

  1. Log Into myNGTC Experience
  2. Select: Registrar Services → Choose “View Final Grades”

Add or Drop a Class During Add/Drop Period (first four days of the semester)

Meet with your advisor for course selection and to obtain the Registration Access Code for the specific term.
  1. Log in to myNGTC Experience
  2. Select: Registration card / Click Start
  3. Enter Registration Access Code and click Submit
  4. Click ADD COURSE / Enter Course Prefix and Number  (ENGL 1101) in the search bar and hit ENTER
    Clicking the drop-down arrow will allow all courses to be viewed
  5. Search through offerings for the specific class you want
    1. Click the desired course
    2. Click REGISTER
    3. Click CONFIRM
    4. Click DONE
  6. When registering for a course that has a lecture and a lab component (for example, BIOL 2113 and 2113L), select both courses before clicking REGISTER
  7. If you need to drop a class during Add/Drop, visit the Registration card, select the course you need to drop, click the X to remove the course
    1. Click UPDATE REGISTRATION
    2. Click CONFIRM
    3. Click DONE 
  8. When your schedule is correct, you can view your schedule on the My Classes card in myNGTC Experience
Dropping a Class after the Add/Drop Period (after the fourth day of the semester)
 
Note: Withdrawing from a class may affect financial aid and the expected completion date. You are strongly encouraged to speak with your Advisor and a NGTC Financial Aid Counselor before completing the form. 
  1. Log in to myNGTC Experience
  2. Select: Need to Drop a Class? card
  3. Click on Student Withdrawal Form or follow this link

Degree Works

Degree Works for Students

Degree Works is a computerized degree audit program and academic advising tool designed to help you and advisors review progress of program requirements, prepare for registration, and plan for graduation.

Getting Started

  1. Log in to myNGTC Experience – northgatech.okta.com

  2. Click on Student Services

  3. Click on Degree Works link

More information on using Degree Works can be found in the Student Manual [PDF, 856.44 KB].

If you have problems running your audit or receive an error, please send details of your error to Degree Works Help at degreeworks@northgatech.edu from your student email.

Degree Works FAQs

WHAT IS DEGREE WORKS?

Degree Works is a computerized degree audit program and academic advising tool designed to help you and advisors review the progress of program requirements, prepare for registration, and plan for graduation.

A Degree Works audit is an easy-to-read view of your requirements for your program of study. The audit is essentially a checklist of program requirements. Completed and in-progress courses are used to fill spots with the audit worksheet showing which requirements have been completed, which are in progress, and what course/requirements remain.

Advisors and all currently enrolled students can use Degree Works.

A degree audit can be reviewed at any time but it is recommended to do so at least four times a semester: Before you meet with your advisor to register for classes for the next semester. After registration to ensure courses apply to program requirements. After grades for each semester are posted. Any time changes are made to your record.

Degree Works will help:

  • Determine what requirements need to be completed for your program.
  • Learn the prerequisites and corequisites for courses by clicking on the course number.
  • Review which courses you have taken or transferred, and which ones count as electives.
  • View transfer credits and exemptions.
  • Estimate how many semesters it will take you to graduate.
  • See how your coursework could be applied toward another program major using the “What If” option

Degree Works can be accessed via myNGTC Experience and is located on the Degree Progress card. Select View Audit.

No, Degree Works is a snapshot of courses in progress, planned, and in your academic history. Registration and add/drop are still handled through the Registration card in myNGTC Experience.

Yes, once grades have been recorded at the end of the semester, they are viewable in Degree Works.

Your academic advisor is your primary contact for questions concerning your program of study, course selections, change of major, academic achievement and degree requirements.

Important Note:

DegreeWorks is designed to aid and facilitate academic advising but is not intended to replace face-to-face advising sessions. It is neither an official academic transcript nor an official notification of degree requirements and should not be treated as such.