Careers for Students

Gainesville, Georgia
United States

The Accounts Payable Clerk is responsible for the timely processing of vendor invoices after verifying proper approval. The A/P Clerk assigns general ledger account distribution, as needed, and schedules due dates to maximize cash discount.

Essential Responsibilities
A. Verifies or obtains approval for vendor invoices and credits received through the mail.
B. Sorts vendor invoices as to posting date, vendor, and payable date.
C. Prepares, as needed, assigns general ledger distribution, and posts vendor invoices to the data processing system.
D. Performs any required maintenance based on reports generated.
E. Schedules invoices for payout to obtain maximum benefit from cash discounts.
F. Processes and mails checks prepared through the data processing system.
G. Creates and maintains files of open and paid invoices.
H. Reviews vendor statements to identify past due/disputed amounts, and works with branch associates to resolve those issues as well as vendor inquiries.
I. Maintains vendor information files.
J. Opens, sorts, distributes, collects, and processes the daily mail.
K. Maintains a PC based schedule of branch Debit Memos that are due from vendors, and publishes a monthly listing for branch and corporate review.
L. Provides data entry assistance for posting accounting information such as journal entries, cash sale summaries, and budgets.

Physical Ability Requirements
A. Ability to sit for prolonged periods of time.
B. Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time.
C. Ability to lift, carry, and otherwise transport work-related materials that frequently weigh up to 25 lbs. and that may occasionally weigh in excess of 25 lbs.
D. Ability to manually fold vendor checks and stuff into envelopes.

Necessary Qualifications
A. High School diploma or equivalent, with secondary or post-secondary coursework concentrated in accounting/bookkeeping, or equivalent on the job experience as determined by the company.
B. 2 to 4 years of experience in A/P related field.
C. Strong mathematical and analytical skills.
D. Demonstrated ability to communicate clearly in written and verbal formats.
E. Proven proficiency in data entry and 10-key pad.
F. Proven proficiency in general personal computer applications, as well as in the use of Microsoft Office software, including Word and Excel.
G. Ability to work well in a team environment.

Per Hour

Apply online through Indeed at https://www.indeed.com/cmp/City-Plumbing-&-Electric-Supply-Co./jobs?jk=af94ac864ce2f196&start=0